Assistant Crew Coordinator Jobs
This position is primarily focused on completion of the hiring process, contracting, travel and logistics requirements for inbound crew members to O’Hara’s fleet of fishing vessels. These duties include, but are not limited to, coordinating, and implementing onboarding and crew rotation, completing required employment documentation and arranging travel and lodging. This position also maintains and provides onboarding metrics and data to vessel management.
Essential Duties & Job Functions
- Processes and onboards crew members for work onboard O’Hara’s catcher processor vessels.
- Track each vessels active crew list and rotation schedule.
- Provide weekly reports of upcoming rotations and inbound/outbound crew by trip.
- Track contract end dates, extensions, end of trip reports, and other key metrics. Provide weekly reports to vessel management.
- Work with third party vendors to arrange travel and lodging to accommodate crew movement.
- Work with individual crew members and Purchasing to set up gear orders made by the vessel.
- Work with management to continuously improve the hiring and onboarding process.
- Provide support and back-up to the O’Hara employment staff by assisting with customer service, completing paperwork, filing, data-entry, and coverage of phones, as needed.
- May interface with employee’s family members to answer questions or assist with communication.
- Able to strictly follow company policies and procedures.
- Excellent interpersonal skills. Able to interact and communicate positively and professionally in person, on the phone and in writing with individuals of all levels and diverse backgrounds.
- Able to maintain composure during busy times and challenging situations displaying a cheerful, can-do demeanor.
- Able to work independently to complete assigned tasks and to work well with other members to complete tasks assigned to the employment team.
- Able and willing to travel, work overtime and weekends as directed. Travel may be required on an as needed basis.
- Other duties as assigned.
- Physical and technical requirements that meet the standards of O’Hara Corporation
- Infrequent lifting up to 25lbs
- Occasional walking and standing for periods exceeding one hour
- Frequent keyboard use and sitting at a desk
- Frequent bending, twisting and reaching
O’Hara Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Have Ready for the Application:
Names & phone numbers of previous supervisors
List a minimum of three years of work experience
Explanation of any gaps in employment
Summary of previous job duties
- Strong Microsoft Office skills.
- Excellent written and verbal skills.
- Minimum 3 years of experience in an office environment.
- Ability to collaborate effectively in a team setting.
- Ability to multi-task and operate in a dynamic environment.
- Ability to read, write, speak and understand English.
- Must have a current Driver’s License.
- Previous data entry experience. Intermediate MS Office (Word, Excel, Outlook, PowerPoint) skills. Previous HRIS experience preferred.
- Knowledgeable of applicable regulations regarding employment practices.
- Seafood industry experience preferred.
- This is a Seattle based position. Interstate travel is required, as necessary.
- Flexibility regarding hours of work is required as needed to meet demands of the job.
- Position may be exposed to inclement weather conditions at times while working outdoors. The company provides appropriate PPE.
- While performing the duties of this job on the employee may be directly at the work site where the employee could be exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of overhead hazards. The noise in these work environments is usually moderate to very loud.
- Professional training, supervisory and human relations seminars, and any other continuous education may be required following hire.